Saturday, February 28, 2015

The Three R's You need for Your PMP Exam

The Three R's You need for Your PMP Exam
By Cornelius Fichtner, PMP, CSM

As part of the process of preparing to take the Project Management Professional (PMP®) Exam you have most likely read about the use of a Responsibility Assignment Matrix (RAM), Roles and Responsibilities, and the Resource Breakdown Structure (RBS). Each of these tools & techniques are discussed within A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fifth Edition, Project Management Institute, Inc., 2013, the globally recognized standard and guide for the project management profession. In this article we not only look at each of these tools & techniques individually, but also how they interact with each other.




What is a Responsibility Assignment Matrix (RAM)? 
It is a tool used as part of the Plan Human Resource Management process that relates the organizational breakdown structure (OBS) to the work breakdown structure (WBS) and is used to ensure each project activity is assigned a specific resource. A RAM can be used at a high level, a low level, or a combination of both depending on the size and complexity of the project. A high-level RAM may show that Company A has been hired to complete the engineering portion of a project. A low-level RAM may show that Joe Smith of Company A will be completing the electrical engineering for the design portion of the project. 
One of the most widely known and used type of RAM is the RACI chart. RACI stands for Responsible, Accountable, Consult, and Inform. A RACI chart is simply a table with project activities listed along the left and specific individuals or groups identified across the top. This creates a grid where each activity and individual or group intersect. An R, A, C, or I can be placed in each of the intersecting boxes and at least one accountable individual or group is assigned to each project activity. For large activities there may need to be more than one individual responsible for completing the work. There can be multiple individuals or groups who need to be consulted or informed, but be careful to make sure that each is identified correctly so that not too many unnecessary individuals or groups are being consulted when they may just want to be informed.
What are Roles and Responsibilities? They are used to define the project role, authority, responsibilities, and competencies required for the role. Clearly defining and documenting the specific Roles and Responsibilities necessary for each project resource are essential ingredients of an effective Human Resource Management Plan. The best way to determine the specific responsibilities required of each role on a project is to document these roles in the form of specific job descriptions that must be matched with specific project team members in order to properly execute the role’s responsibilities.
The four key items to be addressed when developing Roles and Responsibilities are role, authority, responsibility, and competency. Role is the function an assigned person would take on such as designer, engineer, or tester. As part of a role it is also important to define the authority, responsibilities, and boundaries of the role. Authority is the right to make decisions, sign approvals, apply resources, accept deliverables, and influence others to complete project activities. Responsibility is the assigned tasks and work the individual is expected to complete. When developing roles and responsibilities it is important that the authority and responsibility match. For example, if an engineer is responsible for making technical decisions it is important they have the authority to implement those decisions. Competency is the skill set and experience required to complete assigned project activities. If the wrong competency is assigned to a role project progress can be hindered by some activities not being performed.

What is the Resource Breakdown Structure (RBS)? 
It is a graphical representation of the hierarchical structure of resources by category and resource type where each level is broken down until it is small enough to be used in conjunction with the work breakdown structure (WBS). The goal is to have all resources on a project, not only human resources, linked to specific activities in the WBS in order to plan, monitor, and control the project work. Being able to link resources back to the WBS is essential in ensuring that each activity will be successfully performed.
One thing to remember when taking the PMP Exam is that the acronym RBS has two meanings in the world of project management; Resource Breakdown Structure and Risk Breakdown Structure. If you read the questions carefully and understand the context of the question context (i.e., are they asking about resources or risks?) you should not encounter any problems.

How do the Responsibility Assignment Matrix, Roles and Responsibilities, and Resource Breakdown Structure interact? 
The RBS will provide the project manager with information concerning the resources required to complete the project work. Once the RBS is decomposed to the same level as the WBS then identified resources can be linked to specific activities. A RACI chart can then be developed based on the identified resources in the RBS and the activities that need to be completed in the WBS. The documented Roles and Responsibilities provides the project manager with specific information such as the responsibility, authority, and competency level of the role that each human resource is assigned to. This also helps the Project Manager complete the RACI chart because it provides them with important information such as making someone responsible or accountable for an activity fitting within the role they fill.
In this article we were able to take a brief look at three very important project management topics and how they interact with each other in practice. A popular RAM, the RACI chart, is an extremely useful tool used to identify who is accountable or responsible for or needs to be consulted or informed with regard to specific project activities. Roles and Responsibilities can be thought of as job descriptions that define the role itself along with the authority needed to perform the role, the responsibilities of the role, and the competencies required by the role. The RBS graphically displays what resources are necessary for successful completion of the project, broken down by both resource category and resource type. For the exam, it is important that you understand not only how and when to use each of these tools & techniques, but also how they interact with each other.


Summary 
Three tools & techniques you may encounter as you prepare to take the PMP Exam are the Responsibility Assignment Matrix (RAM), Roles and Responsibilities, and the Resource Breakdown Structure (RBS). It is essential to understand each of these topics by themselves in order to plan, monitor, and control project activities. It is also important to understand how the RAM, Roles and Responsibilities, and the RBS interact.

For FREE PMP Exam Preparation tools, tips, and self-study materials visit PMLEAD.NET



20 comments:

chenlina said...

chenlina20150610
burberry sale
ghd straighteners
ray ban sunglasses
timberland pro
timberland boots
adidas outlet
gucci outlet
louis vuitton
cheap jerseys wholesale
replica rolex watches
imitation watches
fendi handbags
michael kors handbags
gucci handbags
hollister
knockoff watches
coach factory outlet
ralph lauren
louis vuitton
cheap toms sale for kis
birkin bags
polo ralph lauren
hollister kids
louboutin
true religion jeans
air jordans
chanel outlet
louis vuitton
louis vuitton handbags
jordan 11 concord
coach outlet
hollister clothing
true religion sale
michael kors outlet
marc jacobs bags
louis vuitton outlet
michael kors outlet
polo outlet
cheap oakley sunglasses
juicy couture outlet

zhengjunxia said...

2015-06-18 zhengjx
burberry handbags
gucci outlet
coach outlet
ray ban sunglasses
nike air max
christian louboutin sale
hollister clothing store
coach outlet store online
ray ban glasses
kate spade outlet online
ray ban uk
toms outlet
mont blanc pens
michael kors outlet
abercrombie outlet
michael kors uk
michael kors handbag
ralph lauren
hollister clothing
true religion outlet
michael kors outlet
polo ralph lauren
michael kors outlet online
burberry outlet online
true religion jeans
burberry scarf
kate spade handbags
soccer jerseys
oakley sunglass
true religion
replica watches
caoch outlet
pandora jewelry
cheap jordans
abercrombie
tory burch outlet online
oakley sunglasses outlet
chanel bags
ray ban outlet
cheap oakleys

Da Shuai Guo said...

12guowenha0921
valentino shoes, http://www.valentinooutlet.us.com/
cheap nfl jersey, http://www.cheap-nfljersey.us.com/
converse shoes, http://www.converseshoes.us.com/
vans sneakers, http://www.vans-shoes.cc/
golden state warriors jerseys, http://www.warriorsjersey.com/
oakley sunglasses, http://www.oakleysunglasseswholesale.us.com/
true religion outlet, http://www.truereligionjeansoutlet.com/
miami heat, http://www.miamiheatjerseys.net/
nike air max 90, http://www.airmax90.us.com/
true religion jeans, http://www.truereligionoutletstore.us.com/
oklahoma city thunder jerseys, http://www.thunderjerseystore.com/
lululemon pants, http://www.lululemonoutletstore.in.net/
tory burch outlet online, http://www.toryburch.in.net/
stuart weitzman outlet, http://www.stuartweitzmanoutlet.us/
ed hardy outlet, http://www.edhardy.us.com/
hollister canada, http://www.hollistercanada.com/
nike free, http://www.nikefree5.us/
ferragamo outlet, http://www.ferragamo.eu.com/
mont blanc pens, http://www.montblanc-pens.com.co/
coach outlet store, http://www.coachoutletstoreonline.in.net/
marc jacobs, http://www.marcjacobs.cc/
new york knicks jersey, http://www.newyorkknicksjerseys.com/
soccer jerseys wholesale, http://www.soccerjerseys.us.com/
tommy hilfiger, http://www.tommyhilfigers.net/
oakley,occhiali oakley,oakley italia,oakley occhiali,oakley sunglasses
ray ban sunglasses outlet, http://www.raybansunglass.us.com/
washington redskins jerseys, http://www.washingtonredskinsjersey.com/
oakley sunglasses wholesale, http://www.oakleysunglasseswholesale.in.net/

Jianbin Jianbin said...

jianbin1119
tiffany jewelry
canada goose coats
michael kors handbags store
ray ban sale
swarovski outlet
juicy couture sale
ugg outlet
pandora outlet
san francisco 49ers
woolrich clothing
uggs outlet
canada goose outlet
north face jackets,north face,the north face,northface,north face outlet,north face jackets clearance,the north face
air jordan 11 free shipping
ugg boots on sale
prada outlet store
michael kors outlet online
nike outlet
michael kors outlet online
snow boots outlet
new england patriots
lululemon outlet store
ugg boots on sale
hermes outlet online
michael kors online outlet
michael kors handbags,michael kors outlet,michael kors,kors outlet,michael kors outlet online,michael kors outlet online sale,michael kors handbags clearance,michael kors purses,michaelkors.com,michael kors bags,michael kors shoes,michaelkors,cheap michael kors
nike roshe run
oakland raiders
oakley outlet online
ugg boots
true religion sale

John said...

cheap jordans
jordan shoes
ray ban sunglasses
louis vuitton outlet stores
ugg outlet
kate spade handbags
true religion jeans
louis vuitton
ugg boots on sale
christian louboutin outlet
ugg boots sale
instyler curling iron
ed hardy clothing
cheap uggs for sale
ray ban sunglasses
michaek kors outlet
abercrombie and fitch
michael kors outlet
jordans
cheap jordans
coach outlet online
louis vuitton bags
michael kors outlet
coach factory outlet
louis vuitton outlet
timberland boots
cheap oakleys
abercrombie outlet
oakley sunglasses
timberland boots
pandora jewelry
michael kors outlet online
20151228yuanyuan

Hua Cai said...

cheap oakley sunglasses
christian louboutin online
michael kors handbags
air max 90
lacoste pas cher
longchamp outlet online
toms shoes
chaussure louboutin
toms outlet
michael kors outlet online
nike blazer pas cher
thomas sabo outlet
adidas wings
michael kors canada
burberry outlet online
true religion jeans
michael kors outlet online
adidas outlet store
michael kors outlet online
michael kors outlet
swarovski jewelry
mlb jerseys
true religion jeans outlet
louis vuitton handbags
calvin klein underwear
prada outlet
asics
adidas wings shoes
mlb jerseys
cheap nfl jerseys
cheap jordans
timberland shoes
longchamp pas cher
cheap nfl jerseys
cheap soccer jerseys
20160329caihuali

xumeiqing said...

fitflops sale clearance
oakley sunglasses
longchamp outlet
burberry bags
versace sunglasses wholesale
yeezy boost 750
louis vuitton borse
versace sunglasses
stan smith adidas
cheap jordan shoes
michael kors canada
adidas superstars
instyler max
michael kors outlet
nike air max 90
polo outlet
louis vuitton outlet online
kate spade outlet online
white converse
pandora charms
louis vuitton bags
longchamp uk
louis vuitton handbags
vans outlet store
michael kors outlet online
cheap oakleys
christian louboutin shoes
canada goose jackets
adidas supercolor pink
michael kors handbags
cheap ray ban sunglasses
nike roshe run
air max 90
burberry outlet
michael kors outlet online
ed hardy
nhl jerseys wholesale
adidas shoes
cheap jordans
ralph lauren
chenzhen20160507

Gege Dai said...

cheap football shirts
adidas wings
michael kors outlet
coach outlet store
ray-ban sunglasses
ray ban sunglasses
oakley sunglasses
ralph lauren pas cher
fitflops uk
michael kors uk
michael kors outlet
cheap oakley sunglasses
cheap nba jerseys
cheap snapbacks
michael kors outlet
michael kors outlet online
rolex watches for sale
true religion outlet
swarovski crystal
fitflops sale clearance
longchamp pliage
coach outlet online
chaussure louboutin
coach outlet online
ralph lauren uk
kobe bryant shoes
hermes belt
longchamp handbags
cheap jordans
ralph lauren polo
ray ban sunglasses
mulberry handbags
michael kors online outlet
nba jerseys
hollister shirts
chanyuan0608

chenlina said...

chenlina20160701
adidas shoes
michael kors outlet
nike blazers
replica watches
coach outlet online
asics shoes
coach factory outlet online
cheap jordan shoes
coach outlet store online
christian louboutin outlet
toms outlet
air jordans
coach factory outlet
nike trainers men
christian louboutin sale
celine bags
michael kors handbags
michael kors outlet
replica watches
coach outlet
coach outlet
ray ban sunglasses
kate spade
toms outlet
louis vuitton outlet
ray ban sunglasses
ralph lauren outlet
michael kors outlet
michael kors outlet
true religion outlet
nike sb
rolex watches
abercrombie and fitch new york
louis vuitton handbags
jordan 6
true religion jeans
louis vuitton outlet
louis vuitton outlet stores
toms shoes
ghd hair straighteners
as

艾丰 said...

jianbin0812
burberry outlet
soccer jerseys wholesale
cheap uggs
ferragamo outlet
beats headphones
fitflops sale
longchamp handbags
true religion jeans
hermes outlet
ralph lauren uk
nike roshe run shoes
cheap nike shoes sale
nike blazer pas cher
air max 90
nike roshe run
oakley sunglasses sale
michael kors outlet
yeezy boost 350
ferragamo shoes
ferragamo outlet
mac cosmetics sale
mulberry handbags
polo shirts
fitflops clearance
cheap canada goose jackets
burberry outlet store
ray ban sunglasses
rolex watches,rolex watches,swiss watches,watches for men,watches for women,omega watches,replica watches,rolex watches for sale,rolex replica,rolex watch,cartier watches,rolex submariner,fake rolex,rolex replica watches,replica rolex
michael kors handbags
ugg outlet store
true religion outlet

xjd7410@gmail.com said...

fitflops
christian louboutin shoes
louis vuitton outlet stores
nike roshe run
lebron 13
oakley sunglasses
longchamp bags
jordan retro 11
coach outlet
uggs on sale
coach factory outlet
michael kors outlet
coach factory outlet
longchamp bags
nike factory outlet
michael kors handbags
adidas shoes
timberland boots
jordan 6
louis vuitton outlet
canada goose outlet
polp ralph lauren
christian louboutin outlet
ralph lauren uk
adidas yeezy
coach canada
cheap jordan shoes
minnesota vikings jerseys
ray ban sunglasses discount
chenyingying2016820

xjd7410@gmail.com said...

20160929 junda
replica watches
replica watches
rolex watches
michael kors outlet
michael kors factory outlet
ralph lauren polo
pandora jewelry
chrome hearts sunglasses
ferragamo outlet
fitflops outlet

dada24 Xu said...

coach factory outlet online
james shoes
burberry handbags
michael kors outlet store
true religion outlet online
abercrombie outlet
kate spade outlet online
christian louboutin shoes
longchamp outlet store
michael kors outlet canada
zhi20161208

Hua Cai said...

ralph lauren polo shirts
tiffany jewellery
michael kors outlet clearance
tory burch outlet stores
canada goose
true religion jeans
polo ralph lauren
nike air force 1
nike outlet
ray ban sunglasses
20170110caihuali

xjd7410@gmail.com said...

20170215 junda
cheap oakley sunglasses
mac cosmetics
ray-ban sunglasses
oakley sunglasses sale
tory burch outlet online
michael kors outlet
toms outlet
coach outlet
longchamp handbags
michael kors outlet clearance

xumeiqing said...

20170228meiqing
doudoune moncler
michael kors outlet
nike roshe run
cheap nfl jerseys
uggs on sale
tory burch outlet store
coach outlet online
louboutin shoes
coach outlet
michael kors outlet clearance

dong dong23 said...

vans shoes
adidas originals
air jordan
oakley sunglasses outlet
christian louboutin uk
adidas yeezy 350 v2
ray ban sunglasses wholesale
adidas nmd
true religion uk
michael kors outlet clearance
20173.22wengdongdong

Gege Dai said...

ray bans
michael kors wallets for women
true religion jeans
coach outlet
cheap ray ban sunglasses
louis vuitton handbags
tory burch outlet
cartier watches for sale
true religion uk
ray ban sunglasses
20170402lck

caiyan said...

birkenstock
birkenstocks
longchamp sale
moncler jackets
adidas ultra boost
nike roshe one
coach outlet store online
fitflops clearance
vans store
kate spade outlet
0414shizhong

raybanoutlet001 said...

reebok shoes
oakley sunglasses
ugg outlet
coach outlet
montblanc pens
oklahoma city thunder
sac longchamp
oakley sunglasses
michael kors handbags clearance
michael kors handbags